Survey Processing Services

Friday, May 13, 2016

Data Entry from Invoices to Reduce Accounting Data Entry Costs



Outsourcing the work of data entry for incoming vendor invoices helps many accounting departments reduce their operating costs.
Significant accuracy and cycle time improvements can be achieved when Data Entry Services are utilized for vendor invoice data entry.
Vendor invoices still come in as paper. Someone has to process the incoming mail, open the mail and key the data from the invoices into your accounting system. It maybe ok when the volume of invoices is low to perform all this data entry in-house. However as the volume increases you want to spend less and less time in transcribing the data from the paper invoice into your system. A client of ours had a few thousand invoices which came in every month- both as PDF and as paper.


How Do You Deliver Success when performing Data Entry from Invoices?

Each vendor invoice has a different format. Data on invoices appears in different places ruling out data extraction by simple OCR. It requires intelligent interpretation and collection of data from the different locations of the invoice. Data on invoices may in addition require a separate reconciliation against the ledger data.
 Data Entry was required to transcribe the data from the vendor invoices in order to create a database. To reduce cycle time data entry from invoices needs to be done quickly and accurately. All the data has to be keyed accurately to assure that final data used for vendor invoice payment is 100% accurate
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 All data from vendor invoices is double keyed. Compare data checks and validation data checks are performed to assure 100% accuracy of data. Data is also keyed from summary sheets and reconciliation data checks are performed.
ARDEM clients who have a need for Invoice Data Entry Services send their vendor invoices, labor time sheets and payment vouchers for data entry. When required, data entry can be completed in close to real-time- delivering output as a batch file, or, entering data directly into the clients’ accounting system. All data entry is done while complying with the strictest security protocols. 
ARDEM provides technology based data management services including data entry services, data capture services, invoice data entry services, survey data entry services and all on-line and off-line data entry services.
Applications for ARDEM services include: Invoice Data Entry, Accounting Data Entry, Survey Data Entry, Medical Test Requisition Form Processing Services, Indexing Large Format Drawings, Medical Claims Data Entry Processing, Mailing List Data Entry, Data Entry from Customer Loyalty Cards, Customer Satisfaction Survey Data Entry.
ARDEM data entry services clients are located in New York, New Jersey, California, Texas, Colorado, Nevada, Arkansas, Oklahoma, Illinois, Massachusetts, Florida, Ohio, Missouri Wisconsin, Virginia, Maryland, Kentucky and across other states and in Canada.



Tuesday, August 11, 2015

How can ARDEM Help Your Research on Global Warming?

When a researcher at a leading University wanted to collect data from large population base in a major US city she turned to ARDEM to process all the data from paper surveys.
data entry company 
Mail surveys sent out to the target population in the city typically cost less than some of the other data collection methodologies. They also are less intrusive allowing the respondent to respond on their own time schedule- no nuisance telephone call as you sit down for your dinner.

This researcher was interested in collecting data about both environmental issues and related health issues. A 16-page survey with a range of single response, multiple response and Likert scale questions were used to collect data responses. Data had to be collected quickly and with 100% accuracy.

Data Entry was required to transcribe the data from the survey instrument. To assure close to 100% accuracy of keyed data two operators keyed the same data. These two data sets were then compared and a third QC operator corrected for any variance in the two data sets. Additional validation rules and skip rules were built into the data collection program to assure high accuracy of data. Any free form data responses underwent a third level quality data check to perform any needed data cleansing.

ARDEM clients send their paper surveys to us for data entry. The surveys are either batched and sent to us, or, mailed directly to our PO Box. Surveys are removed from envelopes and scanned. All data is double-keyed. Quality and data validation checks are performed. Where required open end responses are coded. Final data sets in desired file format is delivered back to the client.

ARDEM provides technology based data and document management services including data entry services, data capture services, survey forms processing and document scanning services.

Applications for ARDEM services include: Survey Data Entry, Medical Test Requisition Form Processing Services, Indexing Large Format Drawings, Medical Claims Data Entry Processing, Mailing List Data Entry, Customer Satisfaction Survey Data Entry.

ARDEM data entry services clients are located in New York, New Jersey, California, Texas, Colorado, Nevada, Arkansas, Oklahoma, Illinois, Massachusetts, Florida, Ohio, Missouri Wisconsin, Virginia, Maryland, Kentucky and across other states and in Canada.

ARDEM document scanning service clients are found in New York, New Jersey, Virginia, Maryland, Washington D.C. and Connecticut .More information…..


Thursday, August 28, 2014

Mail Survey Data Entry




Collecting data using a paper survey or surveys sent in the mail is still a very cost-effective methodology.

Mail surveys typically cost less than data collection using other methodologies. They also are less intrusive allowing the respondent to respond on their own time schedule- no nuisance telephone call as you sit down for your dinner.

While the response rate for mail surveys is typically lower, this response rate is often increased by use of incentives and use of multiple mailings.

Data Entry is required to transcribe the data from the survey mail form. To assure close to 100% accuracy of keyed data two operators key the same data. These two data sets are then compared and a third QC operator corrects the data. Additional validation rules and skip rules are often built into the data collection program to assure high accuracy of data. Very often public opinion surveys also contain free form data responses that require accurate data keying. Additional quality checks may be required to cleanse data from free form responses.

ARDEM clients send their mail surveys to us for data entry. The surveys are either batched and sent to us, or, mailed directly to our PO Box. Surveys are removed from envelopes and scanned. All data is double-keyed. Quality and data validation checks are performed. Where required open end responses are coded. Final data sets in desired file format is delivered back to the client.

ARDEM provides technology based data and document management services including data entry services, data capture services, survey forms processing and document scanning services.

Applications for ARDEM services include: Survey Data Entry, Medical Test Requisition Form Processing Services, Indexing Large Format Drawings, Medical Claims Data Entry Processing, Mailing List Data Entry, Data Entry from Customer Loyalty Cards, Customer Satisfaction Survey Data Entry.

ARDEM data entry services clients are located in New York, New Jersey, California, Texas, Colorado, Nevada, Arkansas, Oklahoma, Illinois, Massachusetts, Florida, Ohio, Missouri Wisconsin, Virginia, Maryland, Kentucky and across other states and in Canada.


ARDEM document scanning service clients are found in New York, New Jersey, Virginia, Maryland, Washington D.C. and Connecticut. More information…..

Tuesday, April 29, 2014

How Document Scanning Improves your Work Processes



Surely by now we would have paperless work processes. No?

Our vendors still send us paper invoices. Our prospects still fill out customer sign up cards. Applications for mortgages are still completed on paper. Medical test reports still go on paper from the lab to the doctor’s office.  Despite existence of on-line tools it is still most efficient to capture large public opinion data sets through paper surveys.

And these are only a small percentage of our daily transactions where data collection and information transfer is still through paper.

Document Scanning as a process step can be introduced wherever the source of information is paper, you can make your work process paperless. If you are receiving hundreds of vendor invoices every day- by scanning them, and in a subsequent step extracting the  key data ( Description of Item, Quantity, Price, Vendor name ( ID) – you can now share the vendor invoice across the organization for approvals and for payment processing.  And, if these are digital documents can you locate your transaction team which processes these invoices somewhere other than mid-Manhattan in less expensive real estate- saving you more money. 
 

ARDEM provides technology based data and document management services including data entry services, data capture services, forms processing, document scanning and document processing services.

Applications for ARDEM services include: Survey Data Entry, Indexing Large Format Drawings, Medical Record Scanning, Medical Claims Data Entry Processing, Mailing List Data Entry, Scanning of  Accounting and Payables, Data Entry from Customer Loyalty Cards, Customer Service Survey Data Entry.

ARDEM data entry services clients are located in New York, New Jersey, California, Texas, Colorado, Nevada, Arkansas, Oklahoma, Illinois, Massachusetts, Florida, Ohio, Missouri Wisconsin, Virginia, Maryland, Kentucky and across other states and in Canada.

ARDEM document scanning service clients are found in New York, New Jersey, Virginia, Maryland, Washington D.C. and Connecticut.


Thursday, April 17, 2014

Patient Satisfaction Survey Data Entry Services

Patient Satisfaction Surveys are being used in hospitals and medical clinics to monitor the quality of healthcare provided and help them gain and retain patients. The goal of the patient satisfaction survey is to receive accurate patient feedback that can be used to help create a pleasing, professional environment that produces a high quality patient experience. Survey results help hospitals and medical clinics identify strengths and weaknesses and pinpoint areas for improvement.

HIPAA compliant health surveys are being used for measuring Patient Satisfaction as well as Public Health Research studies. Very often these surveys are conducted by paper mail surveys handed to patients at discharge which in turn they mail back, or, via surveys mailed to the patient.  Survey responses are mailed back. Surveys are scanned. Data is keyed from thesurveys. Survey data is coded and tabulated to gain feedback from the patients and data is utilized for meaningful policy decisions.

ARDEM provides technology based data and document management services including patient satisfaction survey data entry services, survey data capture services, forms processing, document scanning and document processing services.

Applications for ARDEM services include: Survey Data Entry, Medical Sample Processing Services, Indexing Large Format Drawings, Medical Claims Data Entry Processing, Mailing List Data Entry, Data Entry from Customer Loyalty Cards, Customer Service Survey Data Entry.

ARDEM data entry services clients are located in New York, New Jersey, California, Texas, Colorado, Nevada, Arkansas, Oklahoma, Illinois, Massachusetts, Florida, Ohio, Missouri Wisconsin, Virginia, Maryland, Kentucky and across other states and in Canada.

ARDEM document scanning service clients are found in New York, New Jersey, Virginia, Maryland, Washington D.C. and Connecticut. More information…..



ARDEM IncorporatedARDEM Incorporated
124 HIllsborough Road
Hillsborough NJ 08844
ARDEM Incorporated
Hillsborough, New Jersey.USA.
                 908 359 2600 

Friday, October 11, 2013

ARDEM Data Entry Services successfully completes Marine Data



ARDEM is pleased to announce a successful completion of the data entry of Marine Fishery data logs for a government research organization.  Under very tight project deadlines ARDEM undertook the task of database development and data entry from computer printouts of marine data.

Historical data needed for the research was located in numerous binders. Each binder contained computer printout run- sheets containing arrays of data. Both the size and font of machine typed data made use of OCR impractical. Accuracy of final data set had to be higher than what could be achieved with OCR. Manual data entry was the only acceptable solution. Further all data needed to be double keyed to assure 100% accuracy.

Database programming was required to generate the data sets in in the report format that could be utilized by the researchers. The data strings in addition to being keyed had to be parsed based on prescribed field lengths. Further some data fields were to be cleansed from the data set while others were to be repeated based data validation rules defined. 

Data Entry solutions for large data sets very often require not only the keying of 100% accurate data but also the programming and creation of complex databases. This database needs to be 100% correct and capable of generating useful data reports required by researchers to allow them to quickly locate the relevant data sets.  While information which is machine typed in well laid out structured forms (Same information in same location) lends itself to optical character recognition (OCR) where data capture software can be utilized to capture the information from the incoming paper, many times the available font and size makes data key entry the only acceptable solution for transcribing data.

ARDEM solutions for data entry utilize both scanning of the paper as well as keying of the data from the paper. In addition to offering better document control scanning allows for greater efficiency when keying the data as well as allows for better downstream audit and quality control of keyed data.

Utilizing software validation in combination with dual key entry and compare data entry ARDEM achieves 99.97% or higher accuracy in data entry for many of its clients.


About ARDEM Incorporated

ARDEM provides technology based services including data entry services, data capture services, forms processing, document scanning and document processing services.

Applications for ARDEM services include: Survey Data Entry, Indexing large format drawings, Medical Record Scanning, Medical Claims Processing, Mailing List Data Entry, Data Entry from Customer Loyalty Cards, Customer Service Survey Data Entry

ARDEM provides data entry services to clients in New York, New Jersey, California, Colorado, Nevada, Arkansas, Oklahoma, Illinois, Massachusetts, Florida, Ohio, Missouri Wisconsin, Virginia, Maryland, Kentucky and across other states and in Canada.

More information…..