– Ask any CIO, COO or VP of a financial institution what their biggest concern is, when it comes to the records retained by the company; the answer most likely will be security and confidentiality. This is because the financial industry is among the most regulated and government controlled industries. What does this mean for financial institutions? Company records can never leave the premises even when the information is needed else wear.
This becomes a problem when independent appraisal companies, lawyers, mergers, acquisitions and audits come into play. The records are needed by multiple people in multiple locations and only one hardcopy of the record exists, which can’t leave the financial institution. Most decide to have an individual sit there and photo copy necessary records. This requires an individual who knows what they are looking for, which means they have experience, which means they are being paid decently, which means they are being over paid and underutilized. Not to mention using a standard flatbed photocopier will take approximately 20 seconds to scan a single image.
Considering a loan document or file of a client contains on average 5000 images this translates into 27plus hours to make one copy of one file. This isn’t considering prepping the pages for copying or post prepping them after the copying is done.
Photocopying these necessary images is not cost productive, especially when you factor in the lost opportunity cost of this experience individual. The solution to this problem is utilizing a document scanning company that can be on-site and scan all necessary material. The advantages with using a scanning company is that 2 operators from the company can doc prep, scan and post prep approximately 15 – 18000 images a day for the same cost of paying an experienced individual to photocopy 5000 images. This translates into a huge savings a large increase in quality and efficiency, not to mention sanity.
Companies such as ARDEM Inc. have experience dealing with financial institution and will be anywhere you need them, for as long as you need them, whenever you need them. Utilizing a scanning company to assist with, say, reappraisals of loans, will save the investment bank time and money, and will allow the reappraising company to have access to necessary files faster. All translates into increased efficiency, productivity and most importantly money saved.
ARDEM will provide on-site scanning to your company with only one day notice. On-site scanning can be the answer for companies with security concerns. On-site scanning is easy for the company using the on-site service, which can be set up virtually anywhere. On-site scanning saves time, money and increases available resources. Scanning on-site satisfies security concerns and confidentiality agreements.
http://www.ardem.net
ARDEM Inc.
124 HIllsborough Road
Hillsborough NJ 08844
ARDEM Incorporated
Hillsborough, New Jersey.USA.
http://www.ardem.net
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