Data Entry from Invoices to Reduce Accounting Data Entry Costs

Outsourcing the work of data entry for incoming vendor invoices helps many accounting departments reduce their operating costs.

Significant accuracy and cycle time improvements can be achieved when Data Entry Services are utilized for vendor invoice data entry.

Vendor invoices still come in as paper. Someone has to process the incoming mail, open the mail and key the data from the invoices into your accounting system. It maybe ok when the volume of invoices is low to perform all this data entry in-house. However as the volume increases you want to spend less and less time in transcribing the data from the paper invoice into your system. A client of ours had a few thousand invoices which came in every month- both as PDF and as paper.

How Do You Deliver Success when performing Data Entry from Invoices?

Each vendor invoice has a different format. Data on invoices appears in different places ruling out data extraction by simple OCR. It requires intelligent interpretation and collection of data from the different locations of the invoice. Data on invoices may in addition require a separate reconciliation against the ledger data.

 Data Entry was required to transcribe the data from the vendor invoices in order to create a database. To reduce cycle time data entry from invoices needs to be done quickly and accurately. All the data has to be keyed accurately to assure that final data used for vendor invoice payment is 100% accurate
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 All data from vendor invoices is double keyed. Compare data checks and validation data checks are performed to assure 100% accuracy of data. Data is also keyed from summary sheets and reconciliation data checks are performed.

ARDEM clients who have a need for Invoice Data Entry Services send their vendor invoices, labor time sheets and payment vouchers for data entry. When required, data entry can be completed in close to real-time- delivering output as a batch file, or, entering data directly into the clients’ accounting system. All data entry is done while complying with the strictest security protocols. 

ARDEM provides technology based data management services including data entry services, data capture services, invoice data entry services, survey data entry services and all on-line and off-line data entry services.

Applications for ARDEM services include: Invoice Data Entry, Accounting Data Entry, Survey Data Entry, Medical Test Requisition Form Processing Services, Indexing Large Format Drawings, Medical Claims Data Entry Processing, Mailing List Data Entry, Data Entry from Customer Loyalty Cards, Customer Satisfaction Survey Data Entry.

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ARDEM data entry services clients are located in New York, New Jersey, California, Texas, Colorado, Nevada, Arkansas, Oklahoma, Illinois, Massachusetts, Florida, Ohio, Missouri Wisconsin, Virginia, Maryland, Kentucky and across other states and in Canada.