Need to Knows - Document Scanning Services V.7.0

            As previously discussed the main factor of OCR accuracy and ability is the source document; but OCR isn’t the only way to search for a document. Document scanning companies, which are more than a standard scan house, usually have the ability to tag and index your files.

            Tagging and Indexing are two terms which are used interchangeably and independently, depending on who you are talking to. For clarification purposes, I will refer to the terms with the following definitions. Tagging – renaming of an image for future recall. Indexing – the creation of a path that connects an image and the Tag. The tagging and indexing of records allow a document scanning company to provide a solution to the end user which actually provides value. What good are a bunch of unnamed unorganized digital images that a document scanning company has provided if an end user can’t use them easily? A quality document scanning company will have the ability to tag your images, based on the clients’ specifications, and index them to work with either, existing document management software or have their own software that can be implemented. The end results are 2 separate files, one of which has all of the images and the second is a text file with the tagging and indexing information. These 2 files can then be batch uploaded into the document management system. The end result allows the client to search a term, and have the associated document come up instantaneously; assuming that the document scanning company has done their job properly.

            OCR coupled with tagging and indexing can provide a solution that allows a client to do more than they ever imaged. 

Check in next week to learn more about the document scanning details, of scanning the documents, which will have an effect on your project; by the always transparent ARDEM Incorporated; empowering clients to weed out the competition for us. 

ARDEM Incorporated

124 HIllsborough Road

Hillsborough NJ 08844

ARDEM Incorporated

Hillsborough, New Jersey.USA.

908 359 2600