Need to Knows - Document Scanning Services V.8.0

Tagging and Indexing can be intimidating when unfamiliar with the terms, but as previously discussed, the concepts can be broken down into more easily understood concepts. Tagging = naming; indexing = where the file is located so it can be found later.

       Now that the concepts are understood, where can the tagging and indexing of images become beneficial? Many document scanning companies would like to just say everywhere and hope everyone comes to buy. But realistically, everyone will not benefit from the additional work, and costs. So how do you know if you need tagging and indexing? First and foremost, if you plan on uploading the information into document management software, you absolutely need the tagging and indexing of your images; otherwise they will be useless. Second, if you have a large amount of documents, large being over a couple thousand; once client start talking about over a couple thousand documents it becomes a real question on how they plan on keeping track of this information. Third, if the documents are used and need to be recalled on a regular basis; opening a couple files and going through the file structure isn't bad if it is only being done once a week or so. If you regularly need to access the information that is being processed by the document scanning company is sure to have them tag and index the information. There is no point in spending the money to have the document scanning company convert your records to digital if it still take forever to find the documents, so spring for the extra few cents and get your images tagged and indexed. 

            Tagging and Indexing still might seem overwhelming… so towards the end of the week well discuss industries which have found much value in having their documents tagged and indexed By the always transparent ARDEM Incorporated; empowering clients to weed out the competition for us. 

ARDEM Incorporated

124 HIllsborough Road

Hillsborough NJ 08844

ARDEM Incorporated

Hillsborough, New Jersey.USA.

908 359 2600