Need to Knows of Document Scanning Services v. 3.0

When Starting a Document Scanning Project Keep the Following in Mind

Taking into consideration that the current conditions of the source documents are very important, the next factor that has to be looked at is how the source documents are filed or bound together.

            The way the source documents are held together plays a large part in determining how long it will take to process a job, which in turn will have a direct correlation in cost. The details that come into play are the amount of staples, brads, clips, file folders etc. it may seem trivial, but the difference between a job being done right, and simply being done, can rest in how the source documents are bound. If there are file folders within file folders, multiple staple separations, documents in clips or brads the documents were obviously put this way for a reason; which could be valuable information. Depending on what the client wants the different points of separation can be used as quality control points, as well as, places for separator sheets; these details can assist in the creation of a document management solution down the line. But above all, the varying levels of separation and bindings will take the processors longer to get the documents ready to pass through a scanner, so costs will go up. Clients can be proactive and remove the bindings themselves or decide to let the vendor do this work. But be careful, many vendors will give you a price for conversion, but this price will not include what it will cost to remove the binding, aka document preparation. In addition to the above, the binding of the source documents will be crucial if the decision is to return the source documents to the initial format, i.e. re-stapling and binding the documents.

            

Check in towards the end of the week to learn more about the document scanning details, of the source documents, that will have an effect on your project; by the always transparent ARDEM Incorporated; empowering clients to weed out the competition for us. 

ARDEM Incorporated

124 HIllsborough Road

Hillsborough NJ 08844

ARDEM Incorporated

Hillsborough, New Jersey.USA.

908 359 2600